HR Officer

Job Summary

We are seeking a proactive and experienced Factory HR professional to manage end-to-end human resource operations at our manufacturing facility. The role involves overseeing recruitment, employee relations, statutory compliance, attendance and payroll coordination, performance management, and employee engagement while ensuring a productive and compliant work environment.

Key Responsibilities

Talent Acquisition

• Manage end-to-end recruitment for factory and plant employees, including operators, supervisors, technicians, and support staff.
• Coordinate onboarding, induction, and documentation for new hires.
• Partner with department heads to fulfill manpower requirements within defined timelines.

Employee Lifecycle Management

• Maintain employee records and HR documentation.
• Manage joining formalities, confirmations, transfers, promotions, resignations, and exit formalities.
• Conduct exit interviews and analyze attrition trends.

Attendance & Payroll Support

• Monitor daily attendance, shifts, overtime, and leave records.
• Coordinate with the payroll team to ensure accurate salary processing.
• Resolve employee queries related to attendance, leave, and payroll.

Statutory Compliance

• Ensure compliance with all applicable labour laws and statutory requirements.
• Coordinate activities related to PF, ESIC, Bonus, Gratuity, Labour Welfare Fund, and other statutory obligations.
• Support labour inspections and maintain statutory registers and documentation.

Employee Relations

• Foster healthy employee relations and maintain a positive work culture.
• Address employee grievances and disciplinary matters in accordance with company policies.
• Facilitate communication between management and factory employees.

Performance & Training

• Coordinate performance appraisal activities for factory employees.
• Identify training needs and organize skill development, safety, and compliance training programs.
• Track training effectiveness and maintain training records.

HR Operations

• Maintain HRMIS and employee databases.
• Prepare HR reports on manpower, absenteeism, attrition, recruitment, and compliance.
• Support HR audits and process improvements.

Health, Safety & Welfare

• Work closely with the EHS and Administration teams to ensure a safe and compliant workplace.
• Promote employee welfare initiatives and engagement activities.
• Ensure adherence to workplace safety policies and procedures.

Required Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• MBA/PGDM in Human Resources or MSW is preferred.

Experience

• 4–8 years of experience in Factory HR, Plant HR, or Manufacturing HR.
• Experience in retail manufacturing, FMCG, apparel, footwear, consumer durables, or similar industries is preferred.
• Hands-on experience in labour law compliance and factory HR operations is essential.

Required Skills

• Strong knowledge of labour laws and statutory compliance.
• Experience in factory recruitment and workforce planning.
• Payroll and attendance management.
• Employee relations and grievance handling.
• HRMS/ERP proficiency.
• Strong communication, negotiation, and interpersonal skills.
• Ability to work independently in a factory environment.

Preferred Candidate Profile

• Experience handling blue-collar workforce and contract labour.
• Strong understanding of industrial relations and factory operations.
• Ability to coordinate with production, maintenance, quality, and administration teams.
• Good analytical and problem-solving skills.
• Willingness to work from the factory location.

Key Performance Indicators (KPIs)

• Recruitment turnaround time.
• Employee retention and attrition rate.
• Statutory compliance adherence.
• Attendance and absenteeism management.
• Payroll accuracy.
• Employee engagement and grievance resolution.
• HR audit compliance.