Accounts Executive

JOB TITLE – ACCOUNTS EXECUTIVE

Job Summary

We are looking for a detail-oriented and organized Accounts Executive to manage day-to-day accounting activities, including purchase and sales entries in Tally, invoice generation, documentation, petty cash management, and related accounting data entry. The ideal candidate should have a good understanding of basic accounting principles, accuracy in financial records, and the ability to manage documentation efficiently.

Key Responsibilities

1. Purchase Bill Entries
• Record purchase bills and vendor invoices accurately in Tally.
• Verify bills and supporting documents before making entries.
• Ensure proper maintenance of purchase records.
2. Sales Invoice Generation & Documentation
• Generate sales invoices in Tally as per the required details.
• Maintain proper records of invoices and related documents.
• Arrange and dispatch hard copies of invoices through courier services.
• Track courier dispatches and maintain delivery records wherever required.
3. Debit & Credit Notes
• Prepare and generate debit notes and credit notes in Tally.
• Ensure all supporting documents and details are accurate.
• Maintain proper records of issued debit and credit notes.
4. Petty Cash Management
• Handle day-to-day petty cash transactions.
• Maintain petty cash records and supporting bills or vouchers.
• Reconcile petty cash balances regularly and report discrepancies, if any.
5. Courier Bill Verification
• Check courier bills against dispatch records and supporting details.
• Verify charges and identify any discrepancies.
• Coordinate with courier vendors regarding billing-related queries.
6. Accounting Data Entry & Record Maintenance
• Perform daily accounting data entry and maintain accurate financial records.
• Ensure timely updating of accounting transactions in Tally.
• Organize and maintain accounting documents for easy reference.
• Assist the accounts team with routine accounting and administrative activities as required.

Required Skills & Qualifications

• Graduate in Commerce (B.Com preferred).
• 1–3 years of relevant experience in accounting or accounts administration.
• Working knowledge of Tally ERP 9 / TallyPrime.
• Basic understanding of purchase bills, sales invoices, debit notes, and credit notes.
• Good numerical, analytical, and data-entry skills.
• Strong attention to detail and accuracy.
• Good organizational and documentation skills.
• Ability to manage multiple tasks and meet deadlines.
• Basic knowledge of MS Excel and MS Office.

Key Competencies

• Accuracy and attention to detail
• Time management and task prioritization
• Record-keeping and documentation
• Accountability and reliability
• Coordination and communication skills

Preferred Candidate: A proactive and responsible individual with practical knowledge of Tally and day-to-day accounting operations who can maintain accurate records and ensure timely completion of assigned tasks.